Assessment Regulations for Taught Courses
Regulations for Candidates, Staff and Invigilators
Definition of Examinations
An examination is defined as a formal, time-limited, written or practical assessment which is scheduled during the Schools examination period, with invigilation provided or approved by the relevant School Office.
Examinations may take a number of forms:
candidates are not permitted to bring any notes or other supporting material into the examination except where it is permitted by the rubric of the paper to use specified types of calculators or drawing instruments.
candidates are allowed to use certain limited specified materials, such as references or texts, all of which will be specified in the rubric of the paper.
candidates are allowed to bring in any materials, including their own notes. Such examinations must be specified as open examinations at the head of the paper. Open examinations cannot take place in the same room as other examinations.
Note: Where an exam is anything other than closed this will be specified on the examination paper.
For modules which include assessment by examination, students will be advised by the Course Leader of the form of examination (i.e. closed, restricted or open).
The use of calculators, dictionaries, reference books and equipment in examinations
Where the use of calculators, specified reference books or other equipment is permitted in the examinations, this shall be clearly stated in the final examination paper, the type of calculator/title of
book (s) type of equipment shall be clearly defined.
Where a student is granted special examination facilities arising from a special need such as dyslexia, the use of a dictionary (English or approved language) or other equipment may be permitted, where appropriate. All dictionaries and equipment must be approved in advance, according to standard procedures for the approval of special assessment arrangements. Dictionaries must not contain any technical data of potential use to the student.
The use of dictionaries, including bilingual dictionaries, may be allowed only where their use has been specified under the assessment section of the relevant module pro forma, and this has been approved under the Schools validation, review or minor modification procedures.
During the Examination
Senior Invigilators Responsibilities
If, in the opinion of the Senior Invigilator, a candidate is causing a disturbance, they shall be warned, and required to withdraw if they persist. They shall not be re-admitted. The time of their departure and the circumstances shall be reported using the Examination Incident Form.
EXAMINATIONS: REGULATIONS FOR CANDIDATES, STAFF AND INVIGILATORS
It is the responsibility of the Invigilator to:
ensure candidates are only admitted to the examination room up to thirty minutes after the official start of the examination, provided no candidate has left the room but not normally thereafter. If there are abnormal circumstances, the Invigilator has discretion to admit students to the examination later, provided no candidate has already left. No additional time will be given for any student arriving after the start of the examination. However, the late arrival will be reported on the Examination Incident Form;
record any unusual circumstances on the Examination Incident Form;
record the word `absent? where appropriate on the candidate list;
collect the examination script of any candidates leaving early;
accompany throughout their absence any candidate who wishes to leave the examination room temporarily.
Note: Normally, not more than one Invigilator shall leave the examination room for any purpose at any one time.
Consult the course leader or nominated representative in the event of a query on the examination question paper, who will normally be present in the room during the first 30 minutes. Any error or omission should then be corrected by brief oral announcement as
authorized by the internal examiner, and noted on a board for candidates? reference during the examination. In the event of the Module Leader or nominated representative not being available, the
Invigilator should not attempt to elucidate or interpret an examination paper; where a candidate believes there to be some other error or ambiguity they should be advised to note their interpretation of the question in their answer. The Senior Invigilator shall record on the Examination Incident Form all queries made about the examination question paper, the time and any announced corrections.
Note: Any correction should be communicated to students taking examinations in sheltered conditions.
Possible Breach of Examination Regulations
If an invigilator observes a candidate apparently contravening the Assessment Regulations, the invigilator should normally require another invigilator to act as witness. The invigilator shall then:
confiscate any unauthorized material in the possession of the candidate;
endorse the candidates script on the front cover with a note of the time the alleged offence was discovered; such endorsement should be signed by the invigilator and, where possible, countersigned by the second invigilator;
note in the candidates script the point at which the alleged offence was identified; this should be signed by the invigilator and, where possible, countersigned by the second invigilator;
allow the candidates in question to continue with the examination;
inform the candidates in question, either at the time or at the end of the examination, that a report of the incident will be submitted to the Schools Registrar;
If a candidate reports that they have inadvertently brought an unauthorized
item to their desk, the invigilator should remove the item, make a report on the Examination Incident Form and report the full circumstances to the Schools Registrar. The candidate shall be permitted to continue the examination.
Candidates responsibilities during the examination
When instructed, candidates must read the instructions on the question paper and answer books.
Candidates must maintain silence until all scripts have been collected and candidates have been dismissed by an invigilator. If a candidate wishes to attract the
invigilators attention they should do so by raising a hand.
Candidates must remain in their seats throughout the examination and if given permission to leave the examination room temporarily, they must be accompanied by an invigilator (or nominee) at all times; any candidate who leaves the examination room without the permission of an invigilator will be deemed to have withdrawn from the examination and will not be re-admitted to the room.
No candidate may leave the examination during the first thirty minutes or the last fifteen minutes of the scheduled examination, other than on the instructions of an invigilator.
Candidates may only use the official stationery provided.
Note: Any rough work may be done on the stationery provided and handed in with the completed script. A candidate found in possession of, or having completed work on, any other stationery, will be liable to investigation for a suspected examination offence.
Under no circumstances should a candidate remove an answer book, script or rough work from an examination room.
Whilst in the examination room candidates shall not read or otherwise apprise themselves of the work of other candidates. During the examination candidates shall not communicate in any way with any person other than an invigilator. To attempt to do so constitutes an examination offence.
Candidates must not disturb or distract other candidates in any way. A candidate who in the opinion of the invigilator causes an unreasonable disturbance, and continues to do so after warning, shall be required to leave the examination room and will not be re-admitted.
A candidate who wishes to leave the examination room early must first attract the attention of an invigilator and have their script collected. They should take care not to disturb other candidates when leaving and must observe examination rules until out of the room.
A candidate whose script has been collected will not be re-admitted to the examination room.
Any candidate who leaves the examination room without the permission of an invigilator will be deemed to have withdrawn from the examination and will not be re-admitted to the examination.
When the end of the examination is announced by the invigilator, candidates must stop writing.
At the end of the examination candidates must remain seated and silent until all scripts have been collected, counted and until dismissed by the invigilator. Not to do so constitutes an examination offence.